Answer to Question #284766 in Marketing for zawar alam

Question

Determine the basic steps to write minutes of meeting by using a suitable agenda for a meeting?

Answer 1

Steps for meeting minutes writing

1. Plan ahead

Before the meeting commences, a person responsible for taking minutes should meet with the chairperson to discuss the meeting agenda to prepare an outline with the agenda already noted for accurate and organized notes

2. Taking notes during the meeting

Record detailed notes on all critical issues discussed during the meeting. The information should include agenda items, what members discussed, any action taken or planned to be taken, who made the motion among others.

3. Writing the official meeting minutes document

Immediately after the meeting, the information from the detailed notes should be transferred into the final draft of the meeting minutes.

4. Submission and approval of meeting minutes.

The final draft of the meeting minutes includes the name of the person who prepared the meeting minutes should be submitted for approval.

5. Distribution of meeting minutes

Administer minutes to every board member by ensuring that the platform used to store the document can be easily accessed and retrieved when needed.