Answer to Question #318039 in Management for yakskie

Question

Discuss your own function of an office and be able to explain each function.

Answer 1

An office is the center point of organization. It is a place to perform different activities of a business organization. The office is the brain of a whole organization. An office performs a clerical function such as information collection, recording, analyzing, distribution of information and executive function such as planning, policies formulation, organization, decision making etc.

Receiving and collection of information- Generally, there are two sources of information for office (internal and external). Internal information is provided from different units of the business while external sources are agencies and institution who collect and distribute information.

Recording information- The office will record the information available from different source in inward book and dispatch book. That information which is available from outside the organization like letters, bill, order etc is recorded in inward books. The information provided by the organization to outside people are recorded in the dispatch book.

Analyzing- It is concerned with detail study of collected information. In this function, information is studied in detail to find the necessity of information for a future purpose.

Storing information- The recorded information should be protected for future purpose. The degree of necessity information will determine how long the information should be protected. According to the importance of information, an office will store information in a separate file.

Distribution of information- It is the basic function of every office to distribute information to related people and department. The collected information is distributed to different people and department in order to help them in decision making and other activities.