Answer to Question #224416 in Management for Bitaw Abie

Question

A project team has put together a plan for grand organizational transformation project, and forwarded the same for the approval of the stakeholders. The stakeholders, having reviewed the project plan, asked the project manager to clearly demonstrate and present the project inputs, outputs, outcomes, and impacts in order to expedite the approval process. Assuming that you are the Project Manager in charge seeking the approval of the stakeholders.

A. Outline the possible inputs, outputs, outcomes, and impacts of the project (5 points).
B. Identify the key stakeholders and then draw a role map diagram showing the influence and reporting relationship (5 points).
C. What do you recommend in order to build stakeholder participation and commitment to the project? (5 points).

Answer 1

A.

Time from internal and/or external workers, money, hardware and/or software, office space, and so on are all examples of inputs in any project. Inputs guarantee that the expected outcomes of a project are met. The project's direct short-term results are known as outputs, which are commonly confused with "activities." They are the scopes of work that have been assigned to you. Project outcomes, both tangible and intangible. Outputs can be a new product or service, a new ERP system to replace an existing one, or people training as part of a digital upskilling project. This is the second level of results for the project, and it refers to the project's medium-term consequences. The majority of the results are linked to the project's goal (s). The new ERP system, for example, is used by all users in scope, has a 99.99 percent uptime, has increased customer satisfaction by 25%, has decreased operational costs by 15%, and so on. These criteria must be measured over a specific length of time once the product/service is in place. As a result, it's impossible to quantify it at the end of the project.

This is the project's long-term outcome, and it is the third level of project outcomes. The majority of the time, determining a project's exclusive influence is difficult because numerous other projects, all of which are different in nature, may have the same effect. For example, financial value contribution (increased turnover, profit, etc.) or competitive advantage. Business success is described as determining the criteria by which the delivered product or service provides value to the whole organization, as well as how it contributes financially and/or strategically to the enterprise.

B.

C.

It's critical to encourage highly engaged stakeholder participation in your dialogues. Taking these procedures before and throughout participant involvement will result in improved stakeholder relations and project outcomes. While it is critical to focus on recruiting the groups and individuals who will be needed to provide meaningful feedback on your project, it is also critical to examine what types of consultation methods to employ and how to ensure that participants