Answer to Question #205492 in Management for Prince

Question

Subject: knowledge Management

1. Differentiate between Document Management Systems and Database Management Systems in terms of Knowledge Management ? ( please give at least 8 points for difference)
2. How are Document Management Systems and Database Management Systems helpful in successful Knowledge Management Implementation (please answer in 150 words )

Answer 1

1. Documents management system

• Not easy to share data
• Data integrity is low
• Data redundancy is high
• Data is not very secure
• Data consistency is low
• Suitable for small organizations or single users
• Updating, searching, retrieving data is harder
• The backup and recovery process is simple

Database Management Systems

• Easy to share data
• High level of integrity
• Data redundancy is very low
• Data is more secure
• Data consistency is high
• Suitable for large organizations to support multiple users
• Updating, searching, retrieving data is easier in DBMS because of queries.
• The backup and recovery process is complex

2. A knowledge management system comprises a range of practices used in an organization to identify, create, represent, distribute, and enable adoption to insight and experience. Such insights and experience comprise knowledge, either embodied in individuals or embedded in organizational processes and practices.

 

 Document Management Systems and Database Management Systems helpful in successful Knowledge Management Implementation in the following way;

• Better communication
• Quicker problem-solving.
• Supported employee growth and development.
• Improved business processes.
• Better and faster decision-making.
• Sharing of specialist expertise.
• Improved organizational agility.
• It involves leadership
• It establishes goals and objectives
• Easily retrieval of document and data
• Better Backup and Disaster Recovery
• Improved Regulatory Compliance
• Reduced Storage Space
• Increased rate of innovation.
• Improved business processes.
• Improved data sharing
• Improved data management
• Improved data security
• Increased end-user productivity
• Increased data and information integrity
• Better Collaboration.
• It Builds an Implementation Roadmap
• Improves productivity and efficiency
• Reduced data entry, storage, and retrieval costs