Answer to Question #302867 in Management for Marencia

Question

Discuss with practical examples how the the primary planning and organising processes and the 3 secondary management processes are applied in your work environment.

1. Planning ( long, medium and short term)

2. Organising

3. Co-ordinating

4. Communication

5. Decision-making

Answer 1

PLANNING

 The process involves evaluating the current operations taking place and pointing out what needs to be improved operationally. This is done by;

Making productive decisions to allocate the resources in a way to allow the organization to reach its objectives. This brings about profit maximization and resources are not wasted on projects with poor prospects.

Planning involves challenging everyone in the organization to work toward better performance. The possible risk factors are identified by the different departments and come up with plans to handle them. Change is inevitable in any business setting and since it happens rapidly, one should be able to adjust quickly to these changes.

When the planning process is completed, it is then communicated to members who become aware of their responsibilities and are assigned expertise who will help them to complete their tasks efficiently.

ORGANIZING

Before a plan can be implemented, the organization of the assets must be done for efficient and effective work performance.

The chain of command is established by the managers under various specializations and work divisions which enables an employee to know who to answer to. This in turn improves the responsibility of the workers and is effective when the outcome is analyzed.

 The various divisions contain all the essential resources and functions, for example, its finance which researches the price of products needed and budget overall, IT experts who keep track of goods coming into and out of the organization, and marketing departments who reach out to the customers, media for the successful operations.

COORDINATING

Coordination brings about togetherness and employees working together to achieve the long-term objectives. In the organization, activities of divisions, departments, and sections require coordination to allow for smooth operation and obtain benefits of specialization.

Internal and external coordination are commonly used wherein internal, departments work as assigned for efficient productivity and the external coordination includes shareholders who invest in the business, customers who buy the products, suppliers who bring quality goods, competitors, and financial institutions.

The coordinator decides on how the work is to be done, what quantity, and the timing of flow so that the functioning of one element does not hamper the functioning of other elements.

COMMUNICATION

In communication, all the necessary information is communicated to the manager through written or oral, who then comes up with a plan to bring them into action. They communicate with the employees to know what work needs assistance to achieve team goals. This helps in function management as the jobs will be done efficiently, any concern will be addressed by the superiors.

They make the organization’s policies known to them where they share their views and ideas as part of the decision-making process. The managers put suggestion boxes in every department and they can know employees’ feelings toward their jobs, fellow employees, their supervisors, and the whole organization in general.

After every task has been performed, feedback is made where critical evaluation has been done, and also areas that require a lot of attention are highlighted for them to be aware and work on them.

DECISION MAKING.

Proper decision-making requires the assessment of all the information and data collected. The process of arriving at a decision must be precise so that it will yield the best results. Options that give a higher chance of success and the least chance of failing are given priority first.

 The resources available are analyzed to help that decision come to life. Several meetings are held to discuss the various decisions made and come up with those to be implemented. They will come up with ways on how it will affect the daily operations of a company or its customers.

After a decision has been implemented, they are evaluated after some time to know if it was effective or not.