Answer to Question #240715 in Management for Steve

Question

X University has of late expanded very rapidly introducing a number of programmes and increasing student intake capacity. It has recently computerized its examination process based on some off-the-shelf software. The library had already been computerized a couple of years back using a freely distributed Library Automation System. Daily cash transactions are also handled by computers in the Finance and Accounting Division, using accounting software. For further improvement of efficiency, the new governing body of the University have entrusted the task of developing an MIS for the University to a Software Company.

All these developments were welcomed by a cross-section of the University Community except a few. One of them is a faculty member at the Management Science Department who commented that the University is burdening itself with too many independent information systems.

a) Do you agree with the faculty member? Give reasons

Answer 1

Statement of the faculty member is valid. The university was using several independent information systems for its different processes including examination, library management, financial management, etc. The university would require a lot of time and efforts to compile and manage all these data. Hence, it would increase their daily operational cost.

Instead of using different information systems for different process, the university can use an integrated management system. It would help to reduce the time, effort and cost of the university.